Increase your invoice processing from 8 to 80 invoices per hour with our easy-to-use web-based platform!
Officient software solutions automate your accounts payable functions and save you money by replacing manual processes, enabling early payment discounts, eliminating errors and preventing fraudulent invoices.
More than 50% of incoming invoices contain errors. It seems shocking, but it’s true. We’ve learned this in our 10 years of tracking and measuring invoicing errors through our solutions. Without an automated way to detect and prevent these errors, you can end up paying for them in delays, extra work and late or missing payments.
Officient's InvoiceFirewall detects invoice errors and automatically fixes them or sends the invoice back to the vendor for correction. It integrates with your system to scan all incoming invoices and check them against approved suppliers, valid POs, references, contact information, payment terms and much more. Based on the business rules you define, InvoiceFirewall automatically corrects errors or returns the invoice to the supplier to fix problems or add missing information.
Simply define the number days for payment after an invoice and a corresponding discount, and Early Payment automatically applies those terms to all future invoices from the selected account.
If you prefer, you can request a notification each time an invoice is received from that account, so you can select your preferred discount for each occurrence. With Early Payment, you get total flexibility to define your preferred terms for each supplier or vendor.
Many invoicing scams target large companies with busy accounts payable departments. When you’re managing and processing thousands of invoices from vendors and suppliers, it’s easy to make a mistake and accidentally pay a fraudulent or duplicate invoice.
Officient’s InvoiceFirewall protects your business by enforcing PO validation and confirming that invoices are submitted by approved vendors and suppliers. It automatically detects unknown suppliers, duplicate invoices and duplicate billing of the same items under a different invoice number.
E-invoices make it fast and easy to manage your accounts payable, reduce labor costs, and achieve dramatic increases in productivity.
Officient’s Invoice Receiver allows you to automatically process and route invoices for approval as well as eliminate unnecessary work while you pay invoices faster, save money and unlock more of your working capital.
Integrating a new solution with your systems and workflows should be simple and worry-free. Our platform integrates with any ERP or workflow system you use, and integration is fast and easy. We'll work with you to get you up and running in 1 to 2 business days.
When you make the move to e-invoicing, you want all your suppliers and vendors to be on board. But you don’t want the headache of having to convince them to use your solution, train them, and ensure compliance. At Officient, we take care of it for you.
We’ll handle the onboarding for all your accounts so you don’t have to expend any resources. We can onboard more accounts in a few months than most companies can onboard over multiple years. Plus, with a network of over 50,000 vendors and suppliers who already use our platform, chances are your vendors and suppliers are already using our solutions!
Vendors and suppliers rely on Officient
Invoices flow through the platform
In invoices have been managed with Officient
InvoiceFirewall has made invoice processing faster and more accurate. Our lead time per invoice has been cut in half, and we’ve optimized our resources. The Officient team is serious, pleasant and quick to respond. There’s no unnecessary contact to get results, so there’s a shorter time from thought to action, and support is provided much faster. We definitely recommend working with Officient.
As a partner, Officient understands our requirements and wishes. Their competence level is high and they make things simple in terms of both systems and communication. At the same time, they are very informative and always tell us what the next step is. Customer care is top notch, which makes you feel you’re in safe hands. I highly recommend Officient.
A good partner. We have only positive words to say about Officient. They are skilled and agile, and they make decisions quickly. They have a high level of competence and have been great in understanding and meeting our needs.
We’ve been developing and delivering e-invoicing and e-procurement solutions for over 10 years, making our software among the most proven on the market today. Our award-winning solutions are trusted by some of the world’s largest businesses and have been recognized by the European Commission.
Importantly, we understand invoicing from both sides: your company as well as your vendors and suppliers. We combine this understanding with extensive software development expertise to create solutions that help you work more efficiently while saving money and maximizing your working capital.
InvoiceFirewall is integrated with your internal system, so the solution knows your approved suppliers, valid PO numbers, references, payment terms, and other key invoicing components. It validates all incoming invoices against these data points to prevent fraud, avoid duplicate billing, and eliminate errors. When it auto-corrects invoices, InvoiceFirewall screens the e-invoice format (XML) and ensures the data is complete and correct. The most common issue we see is that vendors or suppliers incorrectly place the PO number or contact person on the invoice. InvoiceFirewall moves these values to the invoice location where your internal system expects them to be, so the invoice can be forwarded straight to the proper approver. Another common fix is that suppliers often add unwanted prefixes or characters to a PO number, such as writing “PO123456” instead of “123456.” This causes problems with matching POs in your system, but InvoiceFirewall has the intelligence to find a valid match and remove the unwanted prefixes or characters to ensure the validity of the data.
Early Payment provides an easy way to configure early payment discounts and apply them automatically to all future invoices from a specified vendor. With a simple interface, you can choose from a range of days after receipt of the invoice to apply a discount, and you can specify the percentage discount applied. As an alternative option, you can ask Early Payment to notify you by email each time an invoice is received from a specified vendor, and you can choose and define the terms and discount for each invoice. Importantly, Early Payment allows the flexibility to define and specify unique terms for each account, so you can easily and automatically apply discounts based on terms you negotiate with each supplier or vendor. When invoices are received and routed for approval, the discount will be applied automatically, or the approver will be notified and prompted to configure the discount if you’ve chosen the option to specify this for each invoice received.
Keeping your data secure is one of our top priorities. We spare no expense and protect all of your invoices and sensitive business information with our 256-bit HTTPS encrypted server systems. Our industry-leading security allows us to sync your private invoicing data to the cloud while keeping it safe from hacking.
No. All Officient solutions are highly secure, cloud-based applications that don’t require any software installation on your computers or other devices. You get easy access to all of our solutions through a simple web-based interface. All you need is an Internet connection and a web browser.
Yes. Since all of our solutions are web-based cloud applications, you can access them from any device with an Internet connection and web browser. This includes tablets and smartphones.
Integration and support is included in the cost of our platform. We don’t charge additional fees to help you. We keep your costs simple and focus on making you a happy customer!
Integration usually takes 1 to 2 business days, and we can get all of your vendors and suppliers on board within 6 months or less—even if you have thousands! Our network already includes more than 50,000 suppliers and vendors, so there’s a good chance some of yours are already using our platform. We also handle all onboarding on your behalf, so you don’t have to spend time or resources getting your accounts to comply. Best of all, as soon as any of your vendors or suppliers get on board, you can start using our solutions and enjoying the benefits of greater automation and cost savings in your accounts payable.
We offer an affordable platform with options and solutions customized to your unique needs. Pricing varies according to which solution(s) you choose and your specific requirements. Please contact our team, and we’ll happy to arrange a call to discuss your needs and provide a price quote.
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Officient A/S, Cvr: 24223183, Tranegardsvej 29, 2900 Hellerup, Danmark